Inbox is less annoying than Gmail, and you can always go back.
Online email systems perform the valuable service of filtering out spam at the server before it can clog up our local Internet connection. But even Gmail has its issues, mostly in the design of its web and mobile clients, which tend towards cluttered displays and unnecessary notifications. Who needs an alert that you just got 10 new emails, when none of them are of actual interest?
Plenty of managers are smart enough to get help with their daily email traffic. But many people don’t realize that they can give assistants access to only part of the load. Private correspondence stays private, while delegated items are routed to an assistant immediately. Here’s how this simple Gmail automation works.
You’re busy! To manage your time, you’ve identified slices of your work that someone else can do, and you found someone to do them. You naturally assume that the way to delegate this work is to share your e-mail password with the assistant: notso good.
Filter, don’t share. Here I show you how to configure an appropriate Gmail filter. The tip below applies equally whether you rely on fee-free Gmail or G Suite. (Apple Mail, Outlook, and other services offer similar functionality, but about one in six messages are read in Gmail.) Moreover, the configuration below works without regard to the e-mail system used by your assistant.
Let’s be real: email isn’t going anywhere in the near future. That means the ability to integrate your inbox with the online solutions you use everyday is more important than ever.
The good news? Asana knows this, and has given you the ability to do just that. Even better, they’ve automated the process of adding a task to Asana via email. In this post we’ll look specifically at how to do this with Outlook, but you can also do this with Google mail.
My inbox at newco.co is clean. Happy, focused, awesome clean. Everything that comes in, I want to respond to. It’s…paradise.
Email isn’t always like that for me. My “long term” email at battellemedia.com has grown a crufty beard. It’s been out in the wilds of third-party data sales for well over a decade, and even Gmail’s algos can’t put that genie back in the bottle. Put simply, it’s 50–75% shite. But the remaining 25–50% is worth the shite.