Setting up meetings can be tedious and time-consuming. How many email threads have you endured with a dozen messages asking, “How about Tuesday at 3? No? Monday at 4?” Surely, you think, there’s a better way. And with the help of these three guidelines, there is.
Plenty of managers are smart enough to get help with their daily email traffic. But many people don’t realize that they can give assistants access to only part of the load. Private correspondence stays private, while delegated items are routed to an assistant immediately. Here’s how this simple Gmail automation works.
You’re busy! To manage your time, you’ve identified slices of your work that someone else can do, and you found someone to do them. You naturally assume that the way to delegate this work is to share your e-mail password with the assistant: notso good.
Filter, don’t share. Here I show you how to configure an appropriate Gmail filter. The tip below applies equally whether you rely on fee-free Gmail or G Suite. (Apple Mail, Outlook, and other services offer similar functionality, but about one in six messages are read in Gmail.) Moreover, the configuration below works without regard to the e-mail system used by your assistant.