Some things in your working life are urgent. Some are important. Some are both urgent and important. And some are neither. The trouble is, it’s easy to get caught up with the busy-ness of each work day and not ‘zoom out’ to see the bigger picture, even if you’re using a task management tool like Trello.
That’s why General Eisenhower came up with a now-famous matrix to prioritize his actions, noting that those that are important — but not urgent — tend to get overlooked.
Trello is such a powerful way to keep your projects organized, but it can also get a little unwieldy. With Trello’s powerful search features and operators you can quickly find boards and cards, see what’s assigned to you (and others) and even get a quick glance at what’s due, when.
Using Search to Find a Board or Card
That little search box at the top of your Trello window is a powerful thing. Start by clicking in the search box.
Prioritize and Organize, Use Shortcuts, and Trello Board Examples
Trello is well-known as a collaborative task management tool, but are you using Trello to its fullest? To help you make the most of the online solution, we’ve gathered five of our top tips for getting sh*t done.
If you only use Trello to manage projects, then you’re missing out on a whole world of goodness. Yep, you can do just about anything with this online task tracking tool and it’s time to open your eyes to the possibilities by showing you what’s possible.
The Trello board examples below have been curated from the company’s “Inspiration” section and are but a taste of what you’ll find in the many categories they’ve created:
Web-based project management platforms like Trello can be awesome for tracking all your tasks. However, without a strategy to rescue you from the tension between short-term tasks and long-term projects, you’re likely to miss your goals.
Using the approach below will help you balance these two types of tasks, especially if they span a wide range of projects, clients, timeframes, and levels of urgency.
Trello recently added a new ‘Power-Up’ giving users the ability to add ‘custom fields’ to cards. This means you can add at-a-glance detail and context to your whole board.
Let’s say you’ve got a whole raft of things to get done in the day. How can you see which is most important, without going into each card? Trello now solves your problem by enabling you to surface custom fields such as importance:
Trello may be one of the the best platforms for organizing your tasks, but it has one glaring flaw: no baked-in “priority” indicator for task cards.
While this is an oversight I hope the team fixes in the future, there is a simple workaround — Trello’s “Labels” feature. With labels, you can color code each task and assign unique names to each color. Each board can even have an entirely different set of labels if you want to get that specific. Here’s how: